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It's all about you

What kind of firm would you like to work for? One where your input is valued and your work is rewarded? Where innovation is welcomed? Where it’s understood that life doesn’t begin and end with work?

If you answered yes to the above, Swaab Attorneys could be the place for you.

At Swaab, we work hard to make sure that our staff are being challenged and enjoy coming in to work each day.

We understand that to keep our talented people happy we need to offer them more than just interesting work, we need to give them an incentive to do a good job.

Staff Benefits

Charitable

We encourage and foster generosity of spirit. Our lawyers have the opportunity to provide those less fortunate with legal services, through our affiliation with the Public Interest Legal Clearing House (PILCH). We also have a full calendar of events that we participate in annually as part of our commitment to giving back to the community. These include our Masterchef style bake-off for Australia's Biggest Morning Tea and hair colouring, or for the braver among us, shaving, for the World's Biggest Shave. We encourage our staff to come to us with ideas for fundraising and when our staff do participate in charitable events, the firm matches their dollar donations.

Social

We understand that all work and no play makes us all a little dull!  At Swaab we hold staff lunches once a month and allow all our staff to get together and catch up over a meal provided by the firm. We also hold weekly Friday night drinks in our resident Swaabucks and every two months a department around the firm hosts a larger themed event, one recent example was a sporting event which consisted of Wii bowling and tennis competitions, darts and our staff turning out in their favourite sporting team's kit.

Respectful

At Swaab respect for each other and the different skill sets we posses are paramount to the services we provide to our clients. Respect is one of our core firm values and is recognised during performance development and factored in to the criteria around other firm incentive programs. We encourage open communication between all levels of staff and expect all our staff's opinions to be listened to and respected.

Active

We love to see our staff getting out and being active. For those amongst us that have a gym membership the firm commits $500 a year towards gym memberships. Our staff also participate in group fitness activities such as boxing which the firm also subsidises. The Firm holds the belief that everything we do is a partnership and that a co-contribution demonstrates a commitment of both the firm and the individual.

Innovative

We also believe in our staff being equipped with the right tools to be able to do their jobs to the best of their ability. We encourage our staff to share knowledge that will further enhance innovation and efficiency and hold a monthly 'ideas exchange' to encourage utilisation and innovation.

Rewarding

We like nothing more than recognising our staff for the great jobs they are doing. Each quarter we announce and reward our Swaab Superstars. Swaab Superstars come out of legal, administration and support staff and are rewarded for their commitment, excellence, integrity, teamwork, innovation and generosity of spirit. We also reward loyalty with every one of our employees being rewarded for every year they spend with the firm. Every 'Swaabiversary' is celebrated with flowers and gifts, and from year 3, Service awards include Tiffany gifts and other substantial items.

Encouraging

We encourage all our staff to embrace lifelong learning, providing generous annual training budgets which are augmented by education grants available on request. We encourage everyone to attend conferences and seminars that will broaden their skill set and are committed to contributing to higher education fees where we see a real benefit to both the employer and the firm, supporting our people with paid study and exam leave and reimbursed tuition fees. Our Managing Partner is always happy to discuss our education philosophy and further education opportunities. Our informal training covers a number of self development topics and is normally delivered via our 'lunch and learn' seminars.

Mind, Body and Spirit – Wellbeing program

Swaab encourages our employees to have a balanced life, believing that this contributes to their capacity and capability in the workplace as well as their wellbeing in general. Our 'Mind Body Spirit' program was created to encourage balanced life practices and covers topics as diverse as financial management, healthy eating, and lifelong learning.

Graduates

Intake for our graduate program is currently closed.

Current Opportunities

Corporate Trainer

Great opportunity to take responsibility of designing and delivering training to ensure our people and processes are continuously improving

Corporate Trainer

About the role
Swaab invests in systems and process improvements to provide effective and efficient legal services to our clients. As the firm becomes more reliant on IT systems and new processes, it is crucial that we bring all our people along on the journey and provide them with the necessary training and support. Not only will this ensure that Swaab achieves maximum benefit from its investment, but, more importantly, ensure we have a happy team achieving their best.
 
Reporting to the IT & Operations Manager, the Corporate Trainer will be responsible for carrying out training needs assessments and designing training for all areas of the firm, including the induction program for new hires.  You will also deliver the training initiatives yourself and potentially train senior support staff in the firm to themselves become trainers in discrete areas.  This is an opportunity for someone who is passionate about training to take on the challenge of helping a firm to do more with the tools they have available.
 
Your main responsibilities will be to:

  • Assess and identify skills gaps and problem areas in current processes

  • Prepare training content across a range of mediums to address the skills gaps and meet the varying training needs of our staff – both legal staff and support staff

  • Deliver classroom and one-on-one based training

  • Assess our existing new hire induction program and improve as required

  • Provide ongoing ad hoc training support to staff

  • Establish and monitor metrics to track effectiveness of training and any gaps

  • Identify and recommend opportunities for process or technology improvements through continual improvement channels

  • Work in parallel with IT projects to prepare and deliver training for new and upgraded systems

  • Receive "train the trainer" training from vendors and tailor training to Swaab requirements

  • Liaise with HR to recommend and coordinate additional soft skills training as required

  • Manage content of training materials on the website, intranet and via email

 
Skills & experience

  • Certificate IV in training & assessment or formal adult education training

  • High level of technical skill - Word, Excel, PowerPoint, practice management products and business processes

  • Experience in courseware creation - including written, video or simulation based content

  • Excellent written and verbal communication skills

  • Desire to work in a small team and take initiative and responsibility for results

  • Legal background highly desirable

 
Culture
Workplace culture is important to us, because we know that when our people are happy they will look after our clients, each other and themselves. Swaab is a place where people feel they can innovate, collaborate and develop their careers and are rewarded for their efforts.


How to apply
If this sounds like an opportunity that you would like to explore further, then please click on the link below to apply and send your application to Nicola Brown, HR Manager. All applications will be treated in strict confidence.

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Legal Secretary - Property
Legal Secretary - Property

 

  • Innovative and entrepreneurial firm

  • Service focused team

  • Conveyancing and leasing experience required

 
About Swaab Attorneys
Swaab Attorneys is a multi-award winning commercial law firm with an entrenched commitment to our clients and our colleagues which we live through our own Swaab Brand of Service. In 2015, we were nominated as a finalist in the 2015 Australian Law Awards for employee program of the year.
 
Swaab proudly serves the middle market; those listed companies, SMEs, family businesses, wealthy individuals, entrepreneurs and start-ups that want a responsive and nimble team of experts who celebrate their contribution to the broader Australian economy. 
 
Our key areas of practice are property, corporate, commercial, intellectual property and technology, employment law, litigation, insolvency, transport and franchising. We work across a number of industries including property, retail and fashion, health, professional services and transport. In addition to our commercial practice we also have a highly reputable family law team.
 
Swaab is a member of Meritas, a global alliance of independent, full service law firms and is its only Sydney based member. This allows us to keep in touch globally, provide extended services to our clients and gives us the exposure and opportunity to work with international businesses.
 
About the role
 
This role provides a high standard of administrative support to two Senior Associates in our Property practice group. As the largest group in the firm, they have a thriving practice which keeps them very busy and we are looking for an experienced, motivated and client focussed Legal Secretary to help support them. This is a busy role and will see you providing much valued support in the following ways:
 

  • End to end conveyancing and leasing file management

  • Prepare for settlement including settlement figures

  • Preparing, formatting and editing documents including deeds, leases, agreements and contracts

  • Management of various correspondence

  • Liaising with internal and external clients

  • Conducting searches

  • Diary management

  • Dictaphone typing

  • Filing, both paper and electronically

  • Opening and closing of files

  • General admin/secretarial duties

 
Skills & Experience
 
Ideally you are a strong administrator with experience in both conveyancing and leasing. The following describes your strengths and attributes:
 

  • Positive, proactive and motivated nature

  • Pride in service delivery with a can do attitude

  • Ability to manage multiple priorities and meet deadlines whilst being calm under pressure

  • Excellent attention to detail

  • Confidence and good judgement liaising with clients

  • Adaptability and flexibility to work in an every changing environment

  • MS office suite experience at an intermediate level

 
Experience in Affinity and File Site Document Management would be highly regarded but not essential.
 
Culture
 
Workplace culture is everything to us, because when our people are happy we know they will look after our clients and themselves. Swaab is a place where people feel they can innovate, collaborate and develop their careers and are rewarded for their efforts.
 
How to Apply
 
If this sounds like an opportunity that you would like to explore further, then please click on the link below to apply and send your application to Nicola Brown, HR Manager. All applications will be treated in strict confidence.

 

Apply for this position
View Position Details Apply for this position
Association Memberships
Tristan Jepson Memorial Foundation
  • 2015 - Finalist Lawyers Weekly Women in Law Awards
  • 2015 - Finalist Lawyers Weekly Australian Law Awards - Employee program of the year